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Procedure for Leaving Residence Halls


Please remember that the contract you signed with WVU University Housing is a legally binding contract for the entire academic year specified in the contract

If you leave your assigned residence hall space and are still attending WVU  you will be billed for the full room and board charges. Only students who have withdrawn from West Virginia University may move out of their residence hall. 

If you are withdrawing from WVU, here is what you need to do. 

Procedure for Leaving the Residence Halls 

  1. If a student is withdrawing from WVU for the fall, spring or both terms, they must withdraw from ALL classes. 
  2. In addition to notifying Office of University Registrar, a student must complete the Housing Withdrawal Form. This form must be completed at the front desk of his/her residence hall between 8:00-4:00, Monday-Friday, unless otherwise arranged with hall staff. 
  3. When a student has completely moved out, they must return any keys they have signed out, leave a forwarding address and check-out with the residence hall main desk. Keys should not be left in the room, given to a roommate, given to the RA or given to a friend. Lost keys should be reported to the main desk immediately. Returning the keys to the main desk (or reporting lost keys) is the trigger that stops room and meal plan charges at the appropriate time (as described in the Terms and Conditions of the housing contract). 

General Information 

If a student indicates that they leaving WVU and University Housing, their space in University Housing will be reassigned to another student. 

If a student is registered for classes, they will be billed for room and meal charges until they are no longer registered for courses. 

If a student changes their mind and decides to return to WVU, room and meal charges will be applied. The contract signed by a student is legally binding for the entire academic year, and you will be billed if the student attends in the spring term regardless of where the student resides. Also, if a student indicates they are withdrawing from WVU but then changes their mind, they will be reassigned to a new room and new roommate. 

Students who do not return keys and remove all belongings from their room will be billed for each contract day until the keys have been returned and belongings have been removed. 

Please email us at wvu-assign@mail.wvu.edu or call 304-293-2811 with any questions or concerns.