Withdrawing from WVU
&
Procedure For Leaving The Halls

This information is for students who are withdrawing during the fall term and those not returning to WVU for the spring semester. Please rememer that housing contracts are legally binding for the entire academic year and that only students who are not attending WVU in the spring can leave the halls without penalty.

1. If a student is withdrawing from the WVU for the fall, spring, or both terms, he/she must contact the Office of Admissions and Records to drop all classes. http://www.arc.wvu.edu/admissions/withdrawal.html
2. In addition to notifying Admissions and Records, a student must complete the Housing Withdrawal Form. This form must be completed at the front desk of his/her residence hall between 8:00 – 4:00 Monday – Friday. Students in College Park – The Ridge should make an appointment with the RHC by calling 304-293-4686 or via email Michael.Lynch@mail.wvu.edu at least 24 hours prior to your expceted departure time.
3. When the student has completely moved out, he/she must return his/her keys to the residence hall main desk and check-out. The keys should NOT be left in the room, given to a roommate, given to the RA, or given to a friend. (Lost keys should be reported to the main desk immediately.) Returning the keys to the main desk (or reporting lost keys) is the trigger that stops room and meal plan charges at the appropriate time as the Terms and Conditions in the housing contract direct.

General Information

• If a student is withdrawing from the University for the Fall term, he/she will be billed housing charges for the term until they have officially withdrawn. To officially withdrawal you need to first withdrawal through the Office of Admissions and Records, second complete the Housing Withdrawal form (available at the Main Desk), and finally returned the residence hall keys (or report keys missing to the Main Desk) and check-out.

• If a student indicate he/she is not returning to the University for the spring term, his/her space in University Housing will be re-assigned to another student.

• If a student is registered for the spring term classes, he/she will be billed for room and meal charges until he/she is no longer registered for courses.

• If a student changes his/her mind and decides to return to WVU in the spring, room and meal charges will be applied. The housing contract signed by the student is legally binding for the entire academic year and you will be billed if the student attends in the Spring term regardless of where the student resides. Also, if a student indicates he/she is not returning and change his/her mind, the student will be reassigned to a new room and new roommate.

• A student who decides not to return once leaving Morgantown and are home for the holidays should call the Assignments Office at 304-293-2811 for instructions. Students will have to return to Morgantown on January 12 or 13 to return the keys and remove belongings. The halls are not open before this date. Students who do not return keys by January 13 will be billed until the keys have been returned and belongings have been removed.

• Please refer to the Eyes and ‘Eers for additional check-out procedures which must be completed.